Position: Procurement Administrator

Salary: Market related

Location: Woodmead, Johannesburg

Job type: Permanent

Industry: Telecommunications / FMCG

Reference Number: RDT.C.PA.24112023

COMPANY DESCRIPTION:

Our client within the Telecommunications / FMCG sector is looking for a Procurement Administrator to join their team. This position is based in Woodmead, Johannesburg and will report directly to the Procurement Team Leader.

JOB DESCRIPTION:

The profile of the Procurement Administrator is to assist the Procurement Team Leader to maintain stock levels, ensure that fast-moving products are always available. Monitor stock movements in order to identify products that are becoming obsolete. Source new products and keep up to date with new products that are being launched. Negotiating prices with suppliers and assisting with stock takes and investigating variances.

MAIN DUTIES & RESPONSIBILITIES:

• Sales orders
• Quotations
• Loading of Item Codes
• Loading Purchase orders and GRVs
• Notify Sales of stock received
• Ensuring goods received are checked and loaded timeously onto the system
• Following up on back orders with suppliers and confirming ETAs
• Sending out the daily ETA report
• Assisting with queries on new products, pricing and availability
• Working closely with clearing and forwarding agents for timeous deliveries of imports and exports
• Notifying suppliers of faulty stock and arranging returns, ensuring returns to suppliers are processed
• Calculating landed cost
• Calculating estimated landed costs prior and submitting to sales for approval
• Completing price approval forms and submitting for approval
• Monitoring landed costs on products to ensure a stable GP
• Ensuring all backorders are fulfilled for corporate and retail clients
• Ensure that new codes are created and maintained on the system and that pricing is always accurate
• Loading images on Pastel
• Updating and loading pricing on Pastel
• Allocating barcodes to new items
• ICASA applications
• Ensure that Bills of Material are created and maintained correctly
• Manage suppliers and review their level of service and product quality on a regular basis
• Ensure compliance and maintenance of ISO 9001:2008 policies and procedures pertaining to procurement
• Assist with ad hoc requests

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Relevant tertiary qualification advantageous

EXPERIENCE AND SKILLS REQUIRED:

• 2 - 3 years-experience in a purchasing / procurement role
• Stock imports and supplying customers
• Working with Sales Representatives
• Advanced Excel skills
• Advanced Pastel Evolution (non-negotiable)
• Excellent written and verbal communication skills
• Ability to lead, delegate and motivate staff members
• Strong interpersonal and negotiation skills
• High attention to detail
• Ability to understand the whole process from suppliers supplier to customers customer
• Ability to work under pressure
• Willingness to work unusual hours if required

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

Salary: Market related

Location: Pretoria East

Job type: Permanent

Industry: Security / Distribution

Reference Number: CWR.FA.MSA.16072024

COMPANY DESCRIPTION:

Our client is an official distributor for many Shrink Management Solution products. They are looking for a Financial Accountant to join their team.

JOB DESCRIPTION:

MAIN DUTIES & RESPONSIBILITIES:

Daily

• Log into Std Bank and Send Bank statements to appropriate colleague
• Process Supplier invoices on Pastel

Continuously as needed

• EFT Payments
• Costing estimates
• Load International supplier stock and process invoices on Pastel
• Inventory Journals
• Process the Cashbook (Std Bank Current Account)
• Reconcile Cashbook
• Update Selling Prices as needed on Pastel
• Monitor Cash Flow and do projections
• Capture new assets and add to depreciation schedule
• Summarize RFID Cloud Fees and ensure that customers are invoiced accordingly
• Summarize Footcounter Cloud Fees and ensure that customers are invoiced accordingly
• Maintain Debit order list
• Update Santam Insurance when items get purchased / sold
• Check Debtors Age Analysis and follow ups
• Customer Journals

Forex:

• Buying / Managing Forex for international orders
• Paying International Suppliers on FNB
• Acquire Advance Import Number on SARS Efiling for advance payments

Weekly

• Create Weekly Sales Report

Once a month

General

• Loan Account Recons
• Depreciation Journal
• Interest Journals
• Recon and Pay Local Suppliers with whom we have 30 day accounts
• Break Down Fleet account for processing
• Break Down Std Bank CC for processing
• Do a margin exercise and update Sales Price lists
• Send monthly Sales report to management
• Send monthly income statement to management
• Do a cash flow statement
• Updated YTD Budget
• Cell phone expenses summary
• Compare Courier Guy charges with courier charged to customers

Salaries

• Calculate Commission payable to salespeople
• Capture Salary and leave information on Payroll
• Pay Salaries
• Do Salary journals on Pastel
• Update Leave sheets in accordance with HR sheet
• Recon Salary Account
• Submit UIF

SARS:

• Calculate VAT payable
• Recon VAT Control account
• Submit VAT Return on SARS Efiling
• Pay VAT
• Submit EMP201 on SARS Efiling
• Recon Salary Control Account
• Pay PAYE
• Apply for new employees Tax numbers if they dont have one

Month End

• Process and reconcile cashbooks on Pastel:
  • Std Bank Current Account
  • FNB Account
  • Std Bank Savings account (Salaries)
  • Petty Cash HO
  • Petty Cash Cape
  • Petty Cash Natal
  • Std Bank Covid acc - every 3 months
  • Call Account - every 3 months
  • Special Call account - every 3 months
• Period increment on Pastel
• Reconcile International Supplier accounts and do Forex Diff journals

Twice a year

• Complete, submit and revise the Employer Reconciliation Declaration (EMP501) on Easyfile Employer.
• Send out IRP5s
• Process stock take journals on Pastel

Once a year

Year End

• Pastel Year End process
• Payroll Year End process
• Balance Car Loan accounts with statements
• Get Amortisation schedules
• Ensure International Suppliers outstanding invoices are in line with current exchange rate
• Prepare information for auditors
• Get Tax Clearance Certificate on SARS Efiling
• Submit Annual Return on Dept of Labour
• Pay Annual Return
• Acquire Letter of Good Standing

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Financial related tertiary qualifications

EXPERIENCE AND SKILLS REQUIRED:

• 3 - 5 Years experience in a similar position
• Pastel experience

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

Salary: Market related

Location: Cullinan

Job type: Permanent

Industry: FMCG / Meat Production

Reference Number: RDT.C.SSH.12072024

COMPANY DESCRIPTION:

Our client is a fully integrated red meat value chain and they are looking for a Senior Supervisor: Hygiene to join their team as soon as possible.

JOB DESCRIPTION:

Implement and maintain a food safe, hygienically clean and sanitary environment within the company factories and abattoirs. Focus on promoting a safe and hygienic workplace preventing contamination, while optimizing resources by driving a culture shift and minimizing wastes and defects of cleaning and related activities (startup delays, unplanned downtime, product defects, machine damages, consumable wastes, etc.).

MAIN DUTIES & RESPONSIBILITIES:

Cleaning and Sanitation

• Implementation of Cleaning Procedures
• Oversee the Cleaning Management System at the relevant company factories and abattoirs
• Implement effective cleaning procedures
• Maintain the hygiene standards within the manufacturing plants and support structures / facilities
• Ensure that cleaning schedules are established to ensure cleaning on all levels of detail for all equipment and structures, and that these are followed diligently
• Oversee the correct hand-over of the plants between the cleaning teams and the production teams
• Continually improve effectiveness and efficiencies of the implemented cleaning programs
• Establish monitoring systems and inspections to assess the team's performance
• Investigate and address any incidents or non-compliance issues promptly

Collaboration with Other Departments

• Collaborate with other departments, such as production and maintenance, to coordinate cleaning activities with daily operations
• Communicate effectively with the team and other departments to maintain a clean and safe working environment
• Drive a culture shift towards clean-as-you-go and the importance of correct cleaning procedures within the whole company

Training and Supervision

• Provide training to the cleaning team(s), operators, supervisors, maintenance technicians and others on the correct cleaning techniques, product usage, and adherence to the protocols and procedures
• Supervise and lead the cleaning team to ensure tasks are completed efficiently and to the required standards
• Continual optimization of cleaning efficiency doing more with less

Hygiene Audits and Inspections

• Ensure that all factories and abattoirs are always audit ready, including the available and effective management of the relevant records as required
• Participate during audits and inspections of the manufacturing facilities and abattoirs to identify areas requiring attention and to ensure compliance with hygiene standards
• Collaborate with internal and external auditors and colleagues to address any hygiene-related concerns

Sanitation Products and Equipment Maintenance

• Oversee the correct maintenance of cleaning equipment
• Ensure the use of the appropriate cleaning agents for the different areas and equipment types
• Manage chemical storerooms and sculleries
• Stock management

Emergency Response Planning

• Develop and implement emergency response plans for cleaning-related incidents, such as spills or contamination events
• Ensure the cleaning team is well-trained and equipped to respond to emergencies promptly

Vendor and Inventory Management

• Manage relationships with cleaning product vendors, ensuring the availability of quality supplies
• Maintain inventory levels and order cleaning supplies as needed
• Keep accurate records of cleaning activities, inspections, and training sessions
• Oversee archiving and retrieval of records as and when required
• Prepare reports for senior management

Continuous Improvement

• Identify opportunities for continuous improvement in cleaning processes and practices
• Implement best practices and stay informed about new cleaning technologies and methodologies

Staff Hygiene and Laundries

• Operation of laundries
• Oversee the operation of the laundries in line with all policies and procedures
• Ensure all PPE adherence to the requirements
• Oversee stock levels
• Ensure adequate record keeping and liaison with relevant parties
• Optimize efficiency and compliance.
• Minimize wastes and losses (excess inventory, delayed startup, misuse of consumable stock etc.)
• Budget adherence

Chemicals

• Chemical stores & data sheets
• Adhering to company and legal requirements, in addition to client Policies / Guides / Standards
• Helping to ensure chemicals safety data sheets for all hygiene chemicals used on site are maintained, updated regularly and are accessible to all staff
• Ensuring all Chemical records are maintained and up-to-date and that all paperwork is correctly completed.
• Oversee Chemical stores
• Ensuring the micro-sampling management plan is adhered to (Listeria & Hygiene indicator Swabbing including ATP & Allergen) and corrective action is taken and/or investigations are carried out for any out of limits micro results
• Budget adherence

Internal Relationships

• Drive an Engaged, Quality Culture across the various departments within the Group.
• Manage Cleaning teams, laundry staff and other relevant staff.

External Relationships

• Building relationships & Liaising with relevant Service providers and Suppliers

SHEQ

• Maintain quality and hygiene standards at all times & ensure acceptable personal safety, hygiene and correct use of PPE of all staff at all times

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Relevant tertiary qualification will be an advantage

EXPERIENCE AND SKILLS REQUIRED:

• 3 Years supervisory experience in cleaning / hygiene and chemicals management or within a similar role
• Active and able to work in cold environments and within industrial warehouses
• Flexible hours including weekend and night shift

FUNCTIONAL COMPETENCIES

• Accuracy
• Chemical Knowledge
• Team Management
• Leadership
• Organizational Skills
• Compliance Orientated

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

Salary: Market related

Location: Cullinan

Job type: Permanent

Industry: FMCG / Meat Production

Reference Number: RDT.C.SRP.12072024

COMPANY DESCRIPTION:

Our client is a fully integrated red meat value chain and they are looking for a Supervisor: Retail Plant to join their team as soon as possible.

JOB DESCRIPTION:

Supervising the begin-to-end production and processes in the Retail Plant, ensuring maximum effectivity of people and equipment as per several Standard Operating Procedure (SOPS) to Cavalier standards.

MAIN DUTIES & RESPONSIBILITIES:

Production

Inhouse Training:

• Deboners - Follow and introduce the company beef and lamb primal deboning manual, training Deboners to separate cuts for optimized yield recovery
• Trimmers - Follow and introduce the company beef and lamb primal trimming manual, training trimmers for optimized yield recovery
• Saw Operators - Follow and introduce the company beef and lamb primal saw manual, training how to break lamb carcasses into bone in primal, saw bones, slicing bone in beef and lamb secondary cuts
• Steak Slicers - Follow and introduce the company beef and lamb portioning manual, training all Woolworths retail cuts specifications
• Packers - Follow and introduce the company beef and lamb secondary and value-added products packing manual, training all Woolworths retail cuts packing specifications
• Support and supervise efficient and effective procedures and processes to optimize production
• Optimization cost effective utilization of current equipment, assets and human capital
• Supervise production line planning to align with meeting service levels
• Awareness of best available future technology and skills

People Management

• Conduct workforce planning with the Senior Supervisor to ensure the team is suitably staffed to meet functional objectives considering various internal and external factors
• Implement, drive and manage all people development initiatives linked to the Human Resources Strategy including performance management, succession planning, talent management etc. to ensure the teams performance meets the required standards
• Set medium to long term goals and objectives for the relevant area of control and monitor progress against these
• Plan, organise, lead and control subordinate's activities to ensure functional objectives are met or exceeded
• Assure stable employee relations by managing conflict and creating a positive and performing working environment

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Master Meat Cutting Diploma will be advantageous

EXPERIENCE AND SKILLS REQUIRED:

• 3 - 5 years meat production experience

FUNCTIONAL COMPETENCIES

• Process management
• Technical skills
• Systems orientated
• Planning skills
• Master meat cutting skills
• Quality assurance orientated

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

Salary: Market related

Location: Cullinan

Job type: Permanent

Industry: FMCG / Meat Production

Reference Number: RDT.C.SMP.12072024

COMPANY DESCRIPTION:

Our client is a fully integrated red meat value chain and they are looking for a Supervisor: Manufacturing Plant to join their team as soon as possible.

JOB DESCRIPTION:

Supervise the end-to-end production process, incl. filling, drying, packing, wrapping, labelling of all boerewors/sausage, burgers, meatballs and pets mince.

MAIN DUTIES & RESPONSIBILITIES:

Production

• Responsible for boerewors/sausage production process
• Develop, review and implement efficient and effective procedures and processes to optimize production
• Responsible for the delivery of products according to a set standard, at a reasonable cost and productivity
• Stock control management (stock rotation)
• Ensure product meets all customer requirements especially but not limited to product appearance, packing and labelling
• Oversee that hygiene standards are applied throughout all processes and procedures
• Responsible for the application of the correct selection criteria and quality standards (e.g. neatness; sequence etc.) of labelling
• Ensure that all procedures are implemented in accordance with legal requirements e.g. hygiene
• Report all non-conformances (quality and maintenance) to immediate manager and apply effective remedial action according to company procedures

People Supervision

• Supervise and control subordinate's activities to ensure daily production targets are met
• Supervise time and attendance of all subordinates
• Ensure disciplinary procedures are applied adequately
• Assure stable employee relations by managing conflict and creating a positive and performing working environment

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Relevant Tertiary qualification advantageous

EXPERIENCE AND SKILLS REQUIRED:

• 3 - 5 years manufacturing plant / meat production experience
• Understanding of Meat Industry & environment (highly advantageous)

FUNCTIONAL COMPETENCIES

• Process management
• Technical skills
• Systems orientated
• Decision quality
• Planning skills
• Slaughtering techniques / skill
• Knowledge of MP environment
• Computer literacy

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.

Salary: Market related

Location: Cullinan

Job type: Permanent

Industry: FMCG / Meat Production

Reference Number: RDT.C.MP.12072024

COMPANY DESCRIPTION:

Our client is a fully integrated red meat value chain and they are looking for a Materials Planner to join their team as soon as possible.

JOB DESCRIPTION:

To execute daily Materials Plans schedules/plan for all production units, capacity planning, KPI reporting, procurement functions and measure adherence to processes. Ensure master data is updated daily, monitor variances in forecasts daily, cover for materials planner when necessary. Materials planner will also need to communicate all the above to the relevant stakeholders when required.

MAIN DUTIES & RESPONSIBILITIES:

Strategic Planning

• Participate and influence department strategy
• Monitor and track against the plan
• Develop recommendations and subsequent action plans to enable the delivery of the departmental strategy
• Day to day interaction with team members to deliver strategy
• Build and develop effective relationships with relevant stakeholders to highlight and determine best solution to overcome challenges to continuously improve
• Contribute to delivering strategic plans with suppliers by liaising regularly on trend changes and tactical forecasting
• Proactive and regular communication with key stakeholders
• Conduct stock build plans considering capacity raw materials supply, etc.

Operational Planning

• Understand and optimise supply chain and systems
• Understand internal and external factors which impact on demand and ensure these are reflected in forecasts
• Communicate with internal and external stakeholders to maximise efficiency
• Identify challenges, trends and opportunities
• Maintain Data and Systems (Master Data BOMS, MOQs, Rounding values lead-times, etc.)
• Collate Information and Assumptions
• Reach Consensus through Alignment
• Share and Publish MRP the Plans
• Track and Manage Plans and escalate supply shorts
• Issuing daily plans/schedules for all production units
• Resource Shift/ Labor planning
• Manage space in warehouses in line with plans
• Manage redundant and obsolete stock
• Manage relationships with suppliers
• Provide daily/weekly/monthly forecasts with supplier
• Purchase order management and ensure accurate order placement in all aspects
• Keep updated price lists on all items. Communicate price increases internally to relevant parties
• Manage supplier contracts
• Conduct price negotiations with suppliers
• Ensure supplier splits are adhered to
• Deal with supplier claims and GRVing issues , returns to suppliers and price dispute variances
• Delivery schedules to be sent daily
• Report on materials shortages with root cause and corrective action
• Drive cost saving initiatives in line with departments strategies

Continuous Improvement

• Analysis of historical and current performance
• Understand market / product trends as well as department focus that could impact demand
• Implement tactical plans to support business decision making (6-18 month focus on capacity, Staffing etc.)
• Implementation and review of long term tactical plans
• Planning initiatives / Innovation to improve planning

EDUCATIONAL REQUIREMENTS:

• Grade 12
• Bachelor of Business Science / BCom in Supply Chain

EXPERIENCE AND SKILLS REQUIRED:

• 1 - 2 Years' operational supply chain experience
• Understanding of Meat Industry & environment (highly advantageous)

FUNCTIONAL COMPETENCIES

• Sales and Operations Planning
• Financial or Economic Background
• Supply chain
• Statistical Demand and Forecasting Techniques
• Strong Mathematical and Statistical Skills
• Project Management

POPIA

By Submitting your CV, you confirm that:

1. We may retain your personal information in our database for future matching.
2. We may contact you when suitable opportunities arise.
3. The information you have provided to us is true, correct and up to date.

We endeavour to reply to each and every application, however, should you not hear back from us within 14 days please consider your application unsuccessful.